Skip to Content

Texas State Choir Camp Handbook

CAMP HANDBOOK 2018

Maroon Camp July 4-7

&

Gold Camp July 9-12

Texas State University

School of Music

 

TABLE OF CONTENTS

 

About Our Camp

…………………………………………………

3

Fees

…………………………………………………

3

Payment

…………………………………………………

4

Typical Day

…………………………………………………

4

Safety and Security

…………………………………………………

6

Dormitories and Meals

…………………………………………………

6

Staff

…………………………………………………

7

First Day of Camp

…………………………………………………

8

Dormitory Address

…………………………………………………

8

Edward Gary Parking

…………………………………………………

8

Registration

…………………………………………………

9

Check List/Forms

…………………………………………………

10

Refund Policy

…………………………………………………

11

General Directions

…………………………………………………

11

What to Bring to Camp

…………………………………………………

12

Last Day of Camp

…………………………………………………

14

Camp Performance

…………………………………………………

14

Concert Parking

…………………………………………………

14

Concert Parking

…………………………………………………

15

General Information

…………………………………………………

15

Emergency Phone Number

…………………………………………………

15

Emergency Departures

…………………………………………………

16

Insurance and Healthcare

…………………………………………………

16

Accessibility

…………………………………………………

16

Talent Show

…………………………………………………

16

Texas State Code of Conduct

…………………………………………………

17

Camp Agreement Form

…………………………………………………

19

 

ABOUT OUR CAMP

Texas State Choir Camp is the longest running choir camp in the state. It is perfectly designed and meticulously planned to ensure that every camper is thoroughly prepared on their competition music through a series of dynamic rehearsals from some of the top choral educators in the state. Our own Texas State Choral Faculty makes up the ensemble conducting team. Sectionals are led by select choir directors with decades of success in the All-State process. Our campers have the opportunity to rehearse and perform in our new new multi- million dollar Texas State Performing Arts Center. They will also have the opportunity to preview a collegiate atmosphere, experiencing Bobcat life on our beautiful campus. Students are supervised by highly trained and extremely committed Texas State camp counselors and staff. The Texas State Choir Camp prides itself in the quality of instruction that the campers receive. while simultaneously being entertained, encouraged, and inspired by our revered team of educators and musicians. You'll leave full of new memories and skills that will last a lifetime!

Maroon Camp July 4th-7th Gold Camp July 9th-12th

Registration deadline for all camps is June 28, 2018.

Fees

Residential Campers: $330

Includes: Camp Tuition, On-Campus Dormitory Housing, All Meals, Camp Electives, Camp Dance, Talent Show, Social Events, Final Concert, and T-Shirt

 

Commuter Campers: $245

Includes: Camp Tuition, Lunches, Camp Electives, Camp Dance, Talent Show, Social Events, Final Concert, and T-Shirt

Music Packet: $TBA

Students can purchase their music locally, check out a set from their high school choir program, or purchase one from camp. All campers are required to have their own 2017-18 TMEA approved All-State music packet for the duration of camp.

 

Optional 30 minute Individual Voice Coaching: $25 each

Students can have the opportunity to get an individualized lesson from a classically trained and certified vocal coach. Students can sign up for one or two half-hour sessions.

Payment

Credit Cards are accepted using our online payment system. Visa, MasterCard, American Express, and Discover are all accepted

The Online Payment Link can be accessed below:

https://tim.txstate.edu/choircamp/

Checks can be sent to: Texas State School of Music C/O Christine Gonzalez 601 University Drive

San Marcos, TX 78666

 

Typical Day

Each day begins early, ends late, and is jam packed full of activities in an effort to optimize your student’s time with us. Our main goal is that each camper leaves our camp fully prepared on the All-State music and inspired to invest the crucial work into the all-state process. Days start at 7am with breakfast buffets at one of the University dining halls.

 

Classes, which are 75-90 minutes in length, begin at 8:00am. These classes alternate between sectional rehearsals where students will be separated by voice part in an effort to solidify their

accuracy with pitch, rhythm, and musicality and paired with full rehearsals with Texas State choral directors to understand the full scope and philosophy of each piece of music. Students will be trained on proper word stress, dynamic contrast, phrasing, style, and articulation while also improving their fundamental vocal technique through improved breath support, vowel modification, and placement.

 

In between some of these classes are “Camp Chats” – a fun time where the camp counselors and staff perform a host of hilarious skits and songs, as well as inspiring messages of positivity and perseverance. Evenings include rehearsals and social time. Two of the most popular events are the annual Texas State Choir Camp Talent Show and the Camp Dance.

 

Our meals will be prepared by the Chartwell’s catering service. If your camper has dietary restrictions (vegan, vegetarian, gluten free, etc.), please notify Chartwell’s catering service on campus at 512-245-9930. Our first meal together will be dinner on Wednesday, July 5th for the Maroon camp and Monday, July 10th for the Gold camp. Our final meal will be breakfast on Saturday, July 9th for the Maroon camp and Thursday July 13th for the Gold camp.

 

SAFETY AND SECURITY

Student-to-Counselor Ratio

 

We maintain an approximate 10:1 student-to-counselor ratio, one that significantly surpasses industry standards. Counselors are assigned to the same students throughout the camp, so that they can better know their assigned campers. Students are supervised during all activities, they are required to check-in at regular intervals, and attendance is taken at all classes/rehearsals. Bed checks are performed each evening, and hall monitors will patrol the dormitories during the night. We make every possible effort to ensure your child’s safety.

 

TxState University Police Department

 

In the unlikely event that an emergency occurs, all counselors and faculty will have access to the Texas State University Police Department. They typically respond within two minutes of a call.

 

DORMITORIES AND MEALS

 

Camp participants will be housed in dormitories on the Texas State campus. For all youth camps, roommates will be assigned unless a participant designates a roommate on the registration form. We cannot guarantee all campers will be roomed with the individual he/she requests; however, we do our best to honor all requests. Our Dorm Rooms accommodate TWO campers. Staff will oversee students while in the dormitories, and participants will be required to be in rooms at designated times.

 

Meals are provided and offer a wide array of food choices for each meal of the day. All meals will be scheduled at regular times throughout the day. On occasion, students will participate in extra meals such as pizza parties or cookouts. Vending machines are available in most buildings outside of scheduled meals.

 

Please schedule your arrivals and departures to coordinate with camp start and end times. We are unable to host students prior to and following the scheduled camp dates. For more information about dormitory housing during the Summer Music Camps, contact any of our Camp Administrators below.

STAFF

 

 

FIRST DAY OF CAMP

Residential campers (campers that are staying in the dorms) should check-in at Sterry Hall between 9:00a.m. and 12:00 p.m. on Wednesday, July 4, 2017 (Maroon) and Monday, July , 2018 (Gold).

Sterry Hall is located at 409 Edward Gary St. San Marcos, TX 78666

The Website for the Dorm Hall is: http://www.reslife.txstate.edu/livingoptions/options/sterry.html The phone number for the Sterry Hall Staff is 512-245-2237

 

Parking - All parents should park in the Edward Gary Parking Garage and then walk to the dorm. This is for Registration AS WELL AS the final concert on July 7th (Maroon) and July 12th (Gold).

 

The Edward Gary Street Parking Garage is on the northwest corner of Edward Gary Street and University Drive. Directions to the garage can be found on this website: http://www.maps.txstate.edu/driving_maps/egsg_driving.html

 

A map of Sterry Hall and the Edwards Gary Parking Garage can be found in this link: Texas State University Maps.

 

The Cost of the Parking garage is listed in the table below.

 

Hours

Cost

0 min - 1 hr

$3.00

1 hr - 2 hrs

$6.00

2 hrs - 3 hrs

$8.00

3 hrs - 4 hrs

$10.00

4 hrs- 5 hrs

$12.00

5 hrs- 6 hrs

$14.00

 

You will need to take a ticket at the entrance to the garage. You will use that ticket to pay at one of the kiosks on the first floor of the garage by the elevators and stairs. The kiosks accept credit cards and cash. The kiosk will then give you your ticket back, and you will need to insert the paid ticket as you exit the garage.

 

Sterry Hall the first dorm hall directly north of the Edward Gary Parking Garage. If you exit the garage facing Edward Gary Street, take a left and Sterry Hall will the first white dorm hall on your left. There will be signs and camp counselors ready to greet you and guide you to the registration area located in the lobby of Sterry Hall.

 

REGISTRATION

 

Camp registration will take place on Wednesday, July 4th, 2018(Maroon Camp) and Monday July 9th, 2018 (Gold Camp) from 9:00am until 12:00pm in the Sterry Dorms immediate north of the Edward Gary Parking Garage.

 

You may want to visit the University website for a map of the campus by clicking on the following link: Texas State University Maps.

 

The amount of time you will spend in the registration line depends upon your prompt attention to the camp registration checklist. Please be sure to complete and email the medical form to us, if it has not already been done. Medical forms are available for download by clicking on the following link: Medical Release Form

 

Immediately after you register, you will be asked to move into your room. After you have registered, and checked into your room, you will be on your own for lunch. Please be sure to either pack a lunch or bring money to buy lunch. The first session begins at

1:30pm in Evans Auditorium for the Maroon Camp and the Performing Arts Center for the Gold Camp. If you must register late on Wednesday, July 5th / Monday, July 10th or leave

camp earlier than noon on Saturday, July 8th / Thursday July 10th please contact the Choir Camp Office (512-245-4983) to make the required arrangements.

 

Registration will take anywhere between 30 minutes to 1 hour depending on the traffic volume. Once you have completed registration which includes checking in, paying any outstanding balances or fees, turning in any remaining forms, signing up for a talent show audition, receiving your room key, t-shirt, welcome bag, and meeting our counseling staff, you will need to take your luggage to your room. There aren’t any elevators in Sterry Hall so be ready to carry your luggage up some stairs. There are only four floors and the lobby is on the 2nd floor.

 

In your room there will be two twin size beds, a desk, a chair, and a closet. You will need to provide bedding and pillows. Each Hallway will have community bathrooms. We suggest bringing a shower caddy/small gym bag and flip flops for efficient bathroom trips. You will need to provide your own shampoo, conditioner, body soap, towel, and any other personal toiletries. There will be hand soap, paper towels, and toilet paper provided, but it is always a good idea to pack some just in case. For a full list of items you should bring see page 12.

 

We highly suggest that you do not pack anything too valuable since you will be sharing a room with another camper, and there aren’t any lockable spaces within each room. We have had a great track record of student responsibility but it is always good to be proactive and wise.

 

We suggest arriving early so that you have plenty of time to eat lunch and settle into your dorm rooms before the opening ceremonies in Evans Auditorium at 1:30pm for the Maroon Camp or the Performing Arts Center at 1:30pm for the Gold Camp.

 

Lunch that afternoon is on your own, and we highly suggest that our campers eat a big lunch because we will not break for dinner until 6pm.

 

REGISTRATION CHECK-LIST / FORMS

 

1. Read through all of the information in the camp handbook.

2. Complete and return camp registration form located on page 17 of the camp handbook complete with parent and camper signatures.

3. Complete payments by the July 1st deadline. Late additions will result in a $25 processing fee.

 

4. Fill out, sign, and return the medical form two weeks before camp begins. Make sure the required parent signature is present on the back of the form.

a. Medical Release Form

5. If you plan to audition for the talent show, have your materials ready and be prepared to sign up for an audition time at registration.

 

REFUND POLICY

 

We can accept refund requests through email correspondence through the following deadlines: June 1st 50% of camp tuition is non-refundable. June 15th 75% of the camp tuition is non- refundable. Beyond June 30th, we are unable to process refund requests. Please note that the

$75 deposit is non-refundable. June fees are associated with room and board fines assessed by the university. Please allow 4-6 weeks for the processing of refund requests following the completion of the camp.

 

DIRECTIONS TO SAN MARCOS FROM I-35 NORTH OR SOUTH:

1. Proceed to San Marcos via IH-35. Take the Aquarena Springs Drive exit (exit 206).

2. Drive west toward downtown San Marcos. You will pass the football stadium and Strahan Coliseum.

3. Immediately after the coliseum, you will cross the bridge and come to a stop light.

At that light, continue through this light to the left and merge into the right lane. (Aquarena Springs becomes University Drive)

4. At the next available light, turn right to stay on University Drive. (A red circular building with a moat around it will be on your right.)

5. At the first light, turn right onto Edward Gary, and U-turn to the left to access the Edward Gary Parking Garage.

6. Once you have parked in the Parking Garage, proceed toward the assigned Dormitory (Sterry Hall)

 

FROM I-10 Northbound:

1. Take I-10 to the Rt. 80 Luling exit.

2. Follow Rt. 80 to San Marcos (about 20 miles).

3. Once in San Marcos, turn right at the light that is after the HEB, Charles Austin Drive.

4. Proceed to the next light and turn left onto Aquarena Springs (University Drive).

5. Follow steps 3-6 from previous instructions at this point.

 

WHAT TO BRING TO CAMP

1. Bedding – The Dormitories do not provided bedding. We suggest bringing layers since the dorms can fluctuate between temperatures.

a. Pillows

b. Pillow cases

c. Sleeping bag or Twin Sized Fitted Sheet

d. Comforter or Thicker Blanket

e. Snuggie or Fleece Blanket

f. Thin Blanket

2. Clothes – Please check weather for proper planning. Attire should be neat, casual, modest, and school appropriate. Please plan for potential rain. We suggest layers for students that typically get cold indoors. Most days will be hot and humid outside.

a. Comfortable Walking Shoes – San Marcos is known for its beautiful yet unforgiving hills

b. Socks

c. Light Jacket for rainy weather

d. Shorts and Pants – Appropriate length and style will be enforced

e. Shirts and Tops

f. Undergarments

g. Hats optional – only for outdoors

h. Sunglasses – only for outdoors, we suggest you don’t bring expensive or sentimentally important sunglasses since these are typically the number one items that get misplaced and lost, usually during meals.

i. Dance clothes – stylistically fashionable to your personal taste and modestly appropriate to our tastes.

3. Toiletries – Sterry will only provide hand soap, toilet paper, and paper towels. Even then it is a good idea to bring extras just in case. Travel size toiletries will make for more efficient transportation to and from the community bathrooms.

a. Tooth Brush

b. Tooth Paste

c. Shampoo

d. Conditioner

e. Body Wash

f. Face Wash

g. Hand sanitizer

h. Face Towel

 

i. Body Towel

j. Loofa

k. Flip Flops or Shower Shoes for the tile shower floor

l. Shower Caddy or Small Gym Bag

m. Shaving materials

n. Sunblock

o. Chapstick

p. Tissues

q. Mouth Wash

r. Deodorant

s. Make-Up

t. Hair Products, i.e. Gel, Pomade, Mousse, Hairspray

u. Q-Tips

v. Bathrobe

4. Rehearsal Supplies – Mandatory at each rehearsal

a. Pencils with erasers

b. All-State Music – must be pre-ordered for camp or purchased elsewhere

c. Large Refillable Water Bottle – students will have opportunities to refill their water bottle throughout the day and are highly suggested to stay hydrated.

d. Highlighters and pens

5. Dorm Room Supplies

a. Clothes Hangers

b. Non Refrigerated Snacks – Protein Bars, Bananas, and Water Bottles are recommended. Junk food in moderation is accepted.

c. Umbrella

d. Cell Phone – Dorm Rooms do not have phones or good internet connectivity

i. Best wireless internet reception are in common areas such as the lobby.

e. Ethernet cord if you have a laptop

f. Phone Chargers

g. Bluetooth speakers

h. Alarm clock and/or Cameras, if you have a separate one from your phone

i. Recreational items such as card games, board games, or books. – Dorm Rooms do not have TVs or refrigerators.

  1. Optional - Musical Instruments, Props, Costumes, or anything else necessary for your Talent Show Audition.

 

LAST DAY OF CAMP

CAMP PERFORMANCE

 

The Texas State Choir camp culminates with a student performance in the new

Performing Arts Center – Patti Strickel Harrison Theatre on the final morning of camp.

All campers must

participate in the final performance.

Starting time for the Concert Schedule for Maroon Camp 10:30am Saturday July 7th Gold Camp 10:30am Thursday July 12th

 

Information and Directions to the Texas State University Performing Arts Center can be found on the following websites:

 

http://www.maps.txstate.edu/driving_maps/perf_driving.html

 

http://www.theatreanddance.txstate.edu/About-the-Department/Facilities/Performing-Arts- Center1.html

 

 

RECORDING SESSION CD

 

The final rehearsal is a recording session of all the music that has been rehearsed during the week. It will be recorded by Texas Precision Digital Audio and Visual, a professional recording company out of San Antonio. They will record the session, make a production master recording of it, and then make CDs from the master. The price of the CD will be $20. Please do not send this payment to the camp office. A representative from Texas Precision Digital Audio and Visual will take orders and payment just prior to and after the recording session.

They will also be at Registration to take pre-orders.

 

CONCERT PARKING

 

For both Registration and the final concert, Parents/Guardians should park in the Edward

 

Gary Parking Garage. The Performing Arts center is located directly west of the parking garage. For rates and more information about the parking garage please see pages 8 and 9.

 

DORM CHECKOUT SCHEDULE

Maroon Camp Saturday July 7th Gold Camp Thursday July 12th Sterry Hall 7:00 a.m.

All campers must check out of their rooms Saturday morning (with a counselor inspection) prior to the final concerts. Parents may pick up their camper (and

collect their belongings) at the conclusion of the performance in the Performance Recital Hall. Campers may store their luggage in a secured area at the Performance Recital Hall until the end of the concert. Luggage must be removed from the storage area within 30 minutes of the conclusion of the final concert of the day.

GENERAL INFORMATION

EMERGENCY PHONE NUMBER

 

Camp Office: (512) 245-4983. This phone will be transferred to the staff administrator on call from 11:00pm to 8:00am.

 

Your son or daughter will be active from 7:30am until 11:00pm. During this time, the camp office phone will be answered by a member of our camp staff. Please note that there are some activities that involve all of our staff. During these times, leave a message on our answering machine. In most cases, finding your son or daughter will take a few minutes because we rehearse in a few different locations during camp. We will do everything we can to get your message to your son or daughter as soon as possible.

 

Please discuss with your child how he or she can contact you. Cell phones are allowed but must be turned off during rehearsals. Also, please be sure arrangements are made in advance for your child’s transportation home at the conclusion of camp.

EMERGENCY DEPARTURES

 

Campers may not leave camp for any reason (including visiting the home of relatives or friends). If a camper must leave camp early due to medical or family emergency, the parent or legal guardian must contact the camp administrator or coordinator to sign the camper out.

 

INSURANCE AND HEALTH CARE

 

Parents should provide health insurance for campers. Campers who require medical attention will be accompanied to the Student Health Center by a camp coordinator or counselor. Medical costs incurred for treatment at the Student Health Center will be the responsibility of the parents or guardian of the individual treated.

 

If any camper is seriously ill or injured, it is the policy of the Health Center that the doctor on the case will contact the parents. Individuals with potentially serious or life threatening conditions will be taken directly to a hospital emergency room. Parental notification of minor injuries and illnesses is left to the discretion of the camper. Please discuss with your child your expectations regarding communication of such information.

 

Texas State University cannot be responsible for or held liable for the administration of medication to campers. The camper must be able to self-administer his/her own medication. Required submission of health status and medical release forms are addressed in the enrollment process. Consent for Treatment of a Minor is required by Student Health

Services to render medical treatment except in life-threatening situations.

 

ACCESSIBILITY

 

If a camper requires special accommodations, please contact the camp office before registering and we will work to verify that we will be able to adequately meet your expectations.

TALENT SHOW

The Annual Texas State Choir Camp Talent Show will be on the second evening of camp, at 8:30pm, in Evans Auditorium. This is a highlight event at camp, where our campers wow a full house with their diverse talents. From Broadway hits to Irish dancing, the Texas State Choir Camp Talent Show never disappoints! If you need an accompanist, we will provide one for you. Be sure to bring whatever music, props, costumes, etc. you need for your performance to

 

camp on registration day. Auditions for the show will be held on the first day of camp, and you can sign up at registration.

 

TEXAS STATE CODE OF CONDUCT

In order to provide a fun and safe environment, all campers are required to abide by the following rules and expectations while participating in the Texas State Choir Camp.

During your stay at Choir Camp, we want you to have the best experience possible. The coordinators have developed the following dress code to assure that no one will feel offended or uncomfortable during his or her stay.

 

If you choose to dress inappropriately, you will be asked to change. By planning ahead and packing appropriately, you will save yourself the inconvenience of having to change and you will be contributing to a pleasant camp atmosphere.

 

Please be advised that the following dress code will be enforced for all individuals attending the camp, including staff, counselors, and chaperones.

 

Please be advised that the following dress code will be enforced for all individuals attending the camp, including staff, counselors, and chaperones.

 

Clothing: All clothing shall be neat, clean, and acceptable in repair and appearance and shall be worn within the bounds of decency and good taste as appropriate to choral music events

 

Articles of clothing which display profanity, products, or slogans which promote tobacco, alcohol, drugs, sex or are in any other way distracting, are prohibited.

 

Excessively baggy or tight clothing, and clothing which advertises gang symbols or affiliation is prohibited.

 

Items of clothing which expose bare midriffs, bare chests, undergarments, or that are transparent (see- through) are prohibited. Tank tops with straps wider than one inch are permitted. Please be advised that spaghetti straps, shirts which expose a bare back, halter tops, and tube-tops are prohibited.

 

Air conditioners keep the classrooms at Texas State University quite chilly in the summer, so you may want to bring a lighter sweater or sweatshirt.

 

Students are expected and required to follow all directions given by any faculty or staff member.

We care about your safety and about our facilities. With this in mind, no horseplay, bullying, hazing or participation in dangerous games or activities will be allowed.

 

In the unlikely event that there is an incident that represents inappropriate behavior, it should be immediately reported to a counselor or staff member.

 

Students may not leave campus without authorization from a staff member. Residential campers must stay in the dormitory once evening activities have concluded.

 

Students are expected to show consideration for others. Voices, music, and other noises should be kept at a reasonable volume.

 

The use of alcohol and other controlled substances is not permitted. All medications must be given to the camp medical coordinator upon check-in.

 

Weapons of any kind are not allowed. These include, but are not limited to: guns, pocketknives, razor blades, etc.

 

Students are responsible for keeping their rooms clean and for keeping all the fixtures and furniture in their room and bathroom in good condition. Charges will be assessed for:

 

- damages to room equipment or the building

- unauthorized use of rooms, equipment or building

- alterations of any room equipment and/or building facilities

- special cleaning necessitated by improper or unreasonable care of room

- lost key/lock charge is $202.50 each

 

Practicing of any musical instruments is not allowed in the dorm.

 

Dormitory floors will be separated by gender. Members of the opposite sex are not allowed on each other’s floors or in each other’s rooms at any time.

 

No one will be allowed in the dorms during the day unless accompanied by a counselor.

 

Students may bring personal electronics, including a phone, television, or game system for their rooms. However, students may not bring any cooking devices for use in their rooms. Texas State Choir Camp cannot be responsible for any loss of personal property. Violation of any of these rules may result in immediate dismissal from camp without possibility of a refund. This will be left to the discretion of the Camp Director.

 

Please be sure to read this material carefully. Part of the success of the Texas State Choir Camp has been the excellent supervision and engaging activities. Campers who break the behavior rules or controlled substance policy will be punished by restriction of activity or by being expelled from camp without a refund. Your support of these discipline procedures is greatly appreciated.

 

Camp Agreement Form

By signing below, I acknowledge that I have read and understand all of the Texas State

University Choir Camp Handbook’s stated terms and agreements and will comply with all rules, regulations, and procedures set forth in the aforementioned document. I understand that any violation of this contract agreement can result in dismissal from the camp with the possible assessment of fees and fines at the responsibility of the legal guardian.